We’re looking for an
Office Administration Assistant to become part
of our team

Summary of role

The position will perform a vital role within the design team, providing administrative support, greeting clients, answering and responding to calls and emails. Candidates will have impeccable verbal and written communication skills, the ability to multi task and be confident to work alone and as part of a team.

Key responsibilities

  • Assisting design team with the initial estimate production by checking price and stock quantities with clients, uploading detail into project files and estimate producing software.
  • Ordering and processing confirmed estimates, updating purchase order spreadsheets, delivery schedules and project records as necessary
  • Checking progress of any multi-supplier orders to all elements are delivered to the manufacturer in timely manner
  • Update any client budgeting and project management reports
  • Record any proforma invoices and deposits are recorded and forwarded to accounts as necessary
  • On delivery of goods, drafting final invoices for accounts department
  • Meet and greet any visitors to the showroom, assisting with any meetings as necessary
  • Answering and directing phone calls, maintaining diary of enquiries
  • Assist all departments as necessary to ensure that client projects run smoothly
  • Performing general office duties eg, scanning, photocopying and printing as necessary

Experience and skills

  • Minimum 2 years experience in similar role
  • Proficient in MS office MS word MS excel and MS powerpoint
  • Must have experience in operating a variety of standard office machines including a personal computer, photocopier, telephone, laminator and shredder
  • Excellent verbal and written communication skills; ability to capture information and communicate to others
  • Excellent time management skills; ability to prioritise works and be able to work alone
  • An enthusiasm to pursue development of skills and knowledge to perform the role

The Package

  • Hours of Employment: Monday to Friday 9.00 – 5.00 with 30 minute lunch break.
  • Remuneration: Negotiable depending on experience

How to apply

Please forward a copy of your CV, which should be accompanied with a covering letter describing why you think you are our ideal candidate, as well as your salary expectations and availability.

Candidates will be shortlisted from will then be invited to attend an interview.

No agency enquiries will be accepted